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Access Permissions

Civitas products allow for the following permissions. Please refer to this table when deciding which permissions to assign a user.

Notes: 

  • All permissions build on top of each other, so most of the time, a user will have multiple permissions. 

  • Any permission that is a sub-permission needs the parent permission assigned to the user for that permission to be available.

Access Permissions

Is Sub permission?

Sub permissions

Product

Description

Permissions

Administrator

No

None

Admin Settings

User can access the Civitas administrative panel and add, modify, and delete users for their institution as well as assign additional available permissions for all Civitas applications.

  • Ability to view Admin Settings

  • Ability to Add, Edit and Delete users

Degree Map

No

Access Degree Map Faculty View 


Access Degree Map Advisor View 


Access Advising Administrator 

Degree Map

Provides standard Degree Map Access.

  • Standard Degree Map Access

  • Can view all students 

Access Degree Map Faculty View 


Yes

None

Degree Map

Faculty users have the same privileges as Advisors, but Student Profile financial fields are not displayed.

  • Ability to search and view any student at the institution. Financial fields are hidden. 

Access Degree Map Advisor View 

Yes

None

Degree Map

User can search for students in Degree Map and access their individual student page. 

  • Ability to search for any student at the institution via the search box


  • Ability to access the student degree plan

Access Advising Administrator

Yes

None

Degree Map

Advising Administrators have elevated privileges to modify Log Entries older than 24hrs and/or created by other users, for special circumstances.

  • Ability to view and modify log entries. 

Illume Students 

No

View and Export Student Lists



Illume Students

Provides standard Illume Students Access 

  • Standard Illume Students Access

View and Export Student Lists 

Yes

Include Raw Prediction Scores (Requires Inspire for Advisors) 


Send Nudge Campaigns to Students

Illume Students

User can view individual students in Illume as well as view and export student lists containing each student’s ID and prediction groups. 

  • Ability to view student lists  

  • Ability to export student lists containing individual student data  

Include Raw Prediction Scores (Requires Inspire for Advisors)

Yes

None

Illume Students

At institutions that have launched Inspire for Advisors, user can view individual students in Illume as well as view and export student lists containing each student’s ID, prediction groups, and raw prediction probability value. This permission is intended for institutional research and analytics teams who require these prediction values for additional research. 

Ability to view student lists  

Ability to export student lists

Send Nudge Campaigns to Students

Yes

None

Illume Students

Allow user to send nudge campaigns directly from Illume Students. All Illume Students users are able to view all nudge campaigns, this toggle lets the user actually execute the campaign. 

  • Ability to access outreach in Illume and can view all nudge campaigns. Ability to execute campaigns from student lists. 

Allow another nudge campaign-authorized user to send a campaign on my behalf

Yes

None

Illume Students 

User allows another nudge campaign-authorized user to send a campaign on their behalf. This permission is intended to allow a nudge campaign to be executed on behalf of another individual or office.

Ability to have nudges sent to students on their behalf from within Illume Students. Users name and email will appear on the drop-down list in the student outreach modal.

Access financial aid data

Yes


Illume Students

Access financial aid data, facets, and filters


Illume Courses

No

View and Export Student Lists

Illume Courses

Provides standard Illume Courses Access 

  • Standard Illume Courses Access

View and Export Student Lists

Yes

None

Illume Courses

User can view individual students in Illume Courses as well as view and export student lists.

Ability to view student lists  

Ability to export student lists

Illume Impact 

No

Add and Edit Initiatives 

Illume Impact 

Provides read-only Illume Impact Access

  • Ability to access Illume Impact and view in progress  and completed initiatives

  • Add and Edit Initiatives 

Yes

None

Illume Impact 

User can add new initiatives for analysis and edit initiative descriptions and view settings. 

Ability to access, add, and modify initiatives in Illume Impact

Inspire for Faculty 

No

View All Courses

Inspire for Faculty 

Provides standard Inspire for Faculty Access 

  • Standard IFF Access to assigned courses

View All Courses

Yes

None

Inspire for Faculty 

User can view all courses for all faculty members within Inspire for Advisors.

User can view all courses for all faculty members within Inspire for Advisors.

Adoption Reports

No

Export Degree Map Usage Report

Export Illume Usage Report 

Export Inspire for Advisors Usage Report 

Export Inspire for Faculty Usage and Course View Report 

Export Inspire for Advisors Outreach Report 

Export Inspire for Faculty Outreach Report  

Degree Map, Illume, Inspire for Advisors, Inspire for Faculty

Provides access to adoption reports with the ability to download usage reports. 

Standard access to adoption reports. 

Export “Product” Usage/Outreach Report

Yes

None

Degree Map, Illume, Inspire for Advisors, Inspire for Faculty

User can export the usage report for one of the following products: Degree Map, Illume, Inspire for Advisors, Inspire for Faculty.

Ability to export usage and outreach reports. 

Inspire for Advisors

No

Appear in Advisor List

Assign Advisors to Students

Export Student List

Search All Available Students

View List of All Available Students

Inspire for Advisors

Provides standard Inspire for Advisors access. Note: Users without students assigned to them cannot view students without the additional permission to View List of All Available Students.

  • Ability to login to Inspire for Advisors

Appear in Advisor List

Yes

None

Inspire for Advisors

Designates users as advisors and allows students to be assigned to them.

  • User is displayed as an advisor in the advisor drop down

  • User will see students that are only assigned to them

Assign advisors to students

Yes

None

Inspire for Advisors

User can assign advisors to students and view advisors assignments on the student list page.

  • Gives the user the ability to assign advisors to students from the application

  • Gives the user the "Advisor" drop down

Export student list

Yes

None

Inspire for Advisors

User can export the student list, including all data in listview, to a .tsv from the Inspire for Advisors dashboard.

  • Shows the "export student list" button in the advisor dashboard

  • Gives the user the ability to export student list from the advisors dashboard

Search all available students

Yes

None

Inspire for Advisors

User can search for all students at the institution in the search box in Inspire for Advisors, regardless of other permissions.

  • Ability to search for any student at the institution via the search box

View list of all available students

Yes

None

Inspire for Advisors

User can see the entire student population listed in Inspire for Advisors (ideal for those institutions that do not have advisor-to-student assignments, where all advisors coach all students).

  • User will see the full student list that is part of the Inspire for Advisors pilot regardless of whether the student is assigned to them or not

Inspire for Faculty

No

View all courses

Inspire for Faculty

Provides standard Inspire for Faculty access.

  • User can login and view only the sections that are assigned to them

  • User has all standard functionality of Inspire for Faculty

View all courses

Yes

None

Inspire for Faculty

User can view all courses for all faculty members within Inspire for Faculty.

  • User will view all courses that are part of the Inspire for Faculty pilot and will be able to perform all standard functionality of Inspire for Faculty within those courses.

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