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Filters on Student Data

Filters let you narrow down your student population based on specific characteristics.

Each filter category holds columns that define sub-groups within your student population. Selecting column values you want lets you filter populations with precision.

Baseline: Active Students

Counts of Active Students include all students enrolled in at least one course for the current term.

Note: Students are counted by credential enrollment. This means that if a student is enrolled as both an undergraduate and graduate student, they are counted twice.

Before applying a filter:

After applying a filter:

Click the student count in the middle to open the Student List of all students who meet the current filter criteria, if any. The student list can be exported and shared with other stakeholders.

Active Filters

As soon as you Apply or remove a filter, the charts and data on the page update to reflect the students who now match.

This filter narrows the student list to those who are part-time undergraduates who have transferred from at least one other institution:

Any columns that appear in the Filters bar are currently being combined with AND:

  • Is part-time AND Transferred 1+ times AND Seeking Bachelor degree

Within a given column, any values you select are filtered as an OR.

  • Transfer institution = 1 OR 2 OR 3 OR 4 OR 5 OR 6 OR 7

Filtering is dynamic. As soon as you add or remove one of these filters, any charts or lists on the page that display student data will update immediately. When you Reset the filters, the dashboards and features return to showing you all active students.

Filters by Category

When you add filtering on your student data, you are choosing to view only those students who match your selection. 

For example, if you select the category Area of Study and the column Degree, you can filter for values Certificate and GED. After you click Apply, the number of students selected will drop immediately, which you can see in the count of Currently Enrolled Students.

Below is the default set of categories and filters that are included when your deployment is complete. Actual filters displayed in Administrative Analytics will vary by institution.


Available Columns


Academic Performance (GPA)

Academic Standing (Current Term)

Cumulative GPA

Academic Standing is a student's academic standing (such as Good Standing, On Probation) in the current term.

Cumulative GPA is the GPA totals at your institution, displayed in ranges (such as GPAs of 2.0 to 2.08).

Academic Progress

Credits Earned

Is Full Time (Current Term)

Start Term

Terms Completed (Cumulative)

Transfer Credits Accepted

Transfer Institutions

Credits Earned is a student's cumulative count of credits earned across all enrolled terms, including credits that don't apply towards the student's GPA (such as Pass/Fail courses).

Is Full-time indicates whether a student is enrolled full-time or part-time.

Start Term is a student's first term of enrollment (such as Fall 2020).

Terms Completed is a student's total number of completed terms at your institution.

Transfer Credits Accepted indicates the number of credit hours a student has successfully transferred (displayed in ranges).

Transfer Institutions indicates the total number of previous institutions a student has attended and received transfer credit from towards this degree.

Area of Study

Academic Level (Current Term)




Higher Education Award Sought

Home Campus

STEM Major

Undergraduate Type 

Academic Level is a student's academic classification as undergraduate or graduate.

Campus is a student's current campus of enrollment.

Degree is the general type of credential the student is seeking (such as GED, Associate, Bachelor).

Higher Education Award Sought is the specific degree sought (such as Bachelor Applied Science).

Home Campus is either the campus where the student has most recently enrolled or where the student has enrolled in the most courses.

STEM Major indicates whether a student's desired degree is designated as a STEM program as defined by the federal government.

Undergraduate Type indicates whether an undergraduate student is enrolling as a first time in college student, as part of a dual credit program, as a transfer or transient student, or as a readmitted student.

Background / Demographics




Military Affiliated


Student Modality

Age is the student's age in years (displayed in ranges).

Gender is a student's self-identified gender.

Ethnicity is whether a student self-identified as being of Hispanic or Latinx descent.

Race is how a student self-identified their race.

Military indicates whether or not a student is military-affiliated.

Student Modality indicates whether a student is enrolled in all on-ground courses, all online courses, or a combination.

Financial Aid

Financial Aid

Financial Aid (Cumulative)

Financial Aid is a student's financial aid status as self-pay or as a recipient of various types of financial aid (federal, grant, or scholarship).

Financial Aid (Cumulative) shows the number of students receiving aid, in ranges of amounts.


3yr Completion Prediction
3yr Completion Prediction Percentile

4yr Completion Prediction
4yr Completion Prediction Percentile

6yr Completion Prediction
6yr Completion Prediction Percentile

Persistence Prediction Percentile
Persistence Prediction Score

A Prediction Score indicates which persistence group (Very Low, Low, Moderate, High, Very High) a student's persistence prediction falls in.

A Prediction Percentile indicates which quartile of the student population a student's persistence prediction falls in. If 30% of the student population has Very Low persistence predictions, the lowest 25% will fall into the bottom quartile.

Custom Filters for your Institution

Your institution may be able to add custom filters to the list of standard filters. If there is a population of interest at your institution that isn't covered within these filters, talk to your institution's Partner Success Consultant about adding it as a custom filter. If you are satisfied with an existing filter but want to rename it, contact your Civitas team.

Custom filters could include any characteristics of interest that can be identified in your data:

  • Developmental education details

  • Additional academic program granularity

  • Appeals information

Saved Filter Sets

You can streamline your work by saving filter combinations that you want to have handy each time you log in. The filters that you save and access under your Select a Saved Filter list are visible and editable by everyone using Analytics, so add and delete them with that in mind.

  1. Add one or more helpful filters to narrow down your student population to the group of interest. 

  2. At the far right of the filter bar, select the Save Filter icon.

  3. Type a descriptive name for the filter and click the Save button.

Look for these dynamic icons in the filter bar for the commands you need to manage your filter sets:

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